Last Updated: October 2026
Introduction
The General Data Protection Regulation (GDPR) is a European Union regulation that protects the personal data and privacy of EU residents. While Meadow-side is based in Canada, we respect the rights of all individuals and apply these principles to our data handling practices.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: You have given clear consent for us to process your personal data for specific purposes
- Contract: Processing is necessary to fulfill a contract with you or to take steps at your request before entering into a contract
- Legal Obligation: Processing is necessary to comply with legal requirements
- Legitimate Interest: Processing is necessary for our legitimate business interests, provided your rights do not override those interests
Your Rights Under GDPR
Right to Access
You have the right to request access to the personal data we hold about you. We will provide you with a copy of your data in a commonly used electronic format.
Right to Rectification
If your personal data is inaccurate or incomplete, you have the right to request correction or completion of that information.
Right to Erasure
Also known as the "right to be forgotten," you can request deletion of your personal data when:
- The data is no longer necessary for the purposes it was collected
- You withdraw consent and there is no other legal basis for processing
- You object to processing and there are no overriding legitimate grounds
- The data has been unlawfully processed
Right to Restriction of Processing
You have the right to request that we restrict processing of your personal data in certain circumstances, such as when you contest the accuracy of the data or object to processing.
Right to Data Portability
You can request that we transfer your data to another organization or directly to you in a structured, commonly used, and machine-readable format.
Right to Object
You have the right to object to processing of your personal data where we rely on legitimate interest as the legal basis for processing.
Rights Related to Automated Decision Making
You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal effects or similarly significant impacts on you.
How to Exercise Your Rights
To exercise any of these rights, please contact us at:
Email: [email protected]
Subject line: GDPR Data Request
We will respond to your request within 30 days. In some cases, we may need to verify your identity before processing your request.
Data Protection Officer
For questions regarding data protection or to exercise your GDPR rights, you may contact our data protection contact:
Meadow-side
425 Maple Avenue
Vancouver, BC V6H 2T3
Canada
Email: [email protected]
International Data Transfers
Your data is processed and stored in Canada. If we transfer data to third parties outside Canada, we ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.
Data Retention
We retain your personal data only as long as necessary for the purposes outlined in our Privacy Policy or as required by law. When data is no longer needed, we securely delete or anonymize it.
Security Measures
We implement appropriate technical and organizational security measures to protect your personal data, including:
- Encryption of data in transit and at rest
- Access controls and authentication procedures
- Regular security assessments and updates
- Staff training on data protection practices
Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with a supervisory authority in your jurisdiction. However, we encourage you to contact us first so we can address your concerns directly.
Updates to This Statement
We may update this GDPR compliance statement periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting an updated version on our website.